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VAT plus GmbH - Legal experts in VAT + customs law + international trade law

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SAP R/3 and electronical customs declaration (Atlas/Germany)

E-customs

The times of the paper customs declaration are over. In the past the electronic submission of customs declarations belonged to the exclusive domain of customs agents. However, new technologies now allow a very wide range of importers and/or exporters to submit their customs declaration electronically. In future all or most customs formalities will be dealt with electronically. Consequently, for companies who have not yet given thought to electronically submitting of customs declarations now is the time to do so. Why? Well, to mention some reasons:

after the ending of the transition period, it will only be possible to place goods under the regulation of transit (NCTS) when the customs declaration is electronically submitted;
already now in some cases companies are only allowed to apply certain simplified customs regulations if they file their customs declarations electronically;
in particular EU Member States are more and more demand that the periodical VAT return is electronically filed, or at least are offering the possibility to submit them electronically;
electronically filing of customs declarations or VAT returns forces companies to think about their IT-infrastructure for recording, collecting and archiving all relevant data, more in particular from the perspective of integrating all systems for electronically filing of customs declarations or VAT/tax returns in the most efficient way in the financial bookkeeping or in other systems.

The current practice shows that a full integration of software solutions for electronically filing of customs declarations or VAT returns in the financial bookkeeping systems is rather the exception than the standard situation. Apart form the costs of programming interfaces and keeping them up-to-date, normally a loss of efficiency needs to be taken into account as not all information can or not immediately be used the way it should be or is wanted. For companies who are using SAP and involved in import and/or export transactions, there is good news: smallToll/3® is a SAP based module that can be fully integrated in SAP.

Compared with other software solutions for electronically submitting customs declarations, we consider smallToll/3® highly recommendable for companies that work with SAP systems. Also small and medium entreprises (SME's) who work with SAP Business One will see that the software solution smallToll/3® is within their reach.

SmallToll/3®

The module smallToll/3®, developed by hip Consulting Solution GmbH, is available for the following customs regulations (Atlas/Germany):

smallToll/3® IMPORT: standard procedure and simplified procedure. This module can be extended with the option "NCTS - arrival";
smallToll/3® CUSTOMS WAREHOUSE: basic module covers customs warehouse typ C, D or E (European customs law/future Swiss customs law);
smallToll/3® NCTS: basic module covers NCTS arrival and dispatch; this module includes forms, customs declarations for transit T1, T2, T2L, export declaration (AM/AE), movement certificate (EUR1). The module can be extended with various options.

Advantages

As advantages of smallToll/3® can be mentioned, amongst other:

automated processes;
no redundant data (central database and archive);
comprehensive and process integrated handling of customs declarations;
system integrated checks , which leads to a reduction of mistakes;
preliminary recording of creditor's invoice;
integrated customs tariff (electronical customs tariff);
integrated EDIFACT-message create and transfer tool;
SAP Business Workplace and MS-Outlook integration,
user friendly;
easily integrated in SAP;
limited investment costs as SAP IT-infrastructure already exists;
full integrated in setting of other SAP solutions;
increased efficiency, due to use of already available data;
inserted data available for future handling;
possibile automated production of commercial documents;
transparent cost structure of smallToll/3® (request information by mail).

Our services

The services we provide in the scope of the SAP module smallToll/3® or in general software solutions for customs handling are amongst other:

preparation and arranging of the request for a licence for electronical submission of customs declaration;
arranging with the software provider the licence for smallToll/3®;
arranging with the software provider the installation of smallToll/3® (if installation support is wished);
the handling of the implementation process from the perspective of customs law (concept, manual, training/instructions, formulation of procedures for internal review, integration with VAT).

More information

If you would like to receive more information, you can contact us by mail or phone (+41 31 312 27 54).